Placeholder photoLiveProduct: SweetTravelfood service — a coffee shop
Coffee shop management
Work-time and stock tracking for a coffee shop: staff check in for shifts in a Telegram bot, the manager runs schedules and reminders in a web dashboard.
Service
Warehouse and stock
We build tracking of goods and materials around your warehouse: stock issues from the phone, barcode scans, dispatch by shipment, issue permissions and an action log. In our case studies this means stock issues in a café and finished-goods dispatch at a plant.
Animation: a box leaves a rack slot, passes through a scanner frame that lights up and lands on a dispatch pallet, while a row appears in the log.
When you need it
Situations that bring people to us for this service.
Stock issued on a word
Products or materials are taken without a record, and shortages can't be explained later.
Paper sheets
Dispatches are kept on paper, and the accounting system sees the result late.
Nobody knows who took it
There's no person responsible for each issue — so no answer to “who and when”.
No signal in the warehouse
The network drops, and tracking stops or gets duplicated.
What's included
Goods movement analysis
What moves where, who may take it and who confirms.
Item catalogue
Items with units and search — managed by you.
Issues from the phone
Staff choose an item, quantity and unit and add a photo if needed; today's entry can be cancelled.
Issue permissions
Only roles that are allowed to can take stock.
Scans and dispatch
A barcode scan answered “accepted / not accepted”, a shipment with containers, a vehicle and a route sheet, and a check before departure.
Offline work
Operations are stored on the phone and sent as soon as the connection returns — none counted twice.
Action log
Every issue and every manager action leaves a record.
Data exchange with your accounting system
Staff lists and barcodes sync with the software you already run.
What you get
- A description of items, operations and permissions
- A prototype of the key operation
- An app or bot for warehouse staff
- A manager's panel with an action log
- A link to your accounting system
The project path
From the first conversation to daily use
Every step ends with a decision: go on or stop. We don't start the next one until the previous one has given its answer.
- 01
Getting to know the task
You describe the process and what gets in the way. We reply by email with questions and arrange a call.
- 02
Discovery
We study the process with the people who work in it and write down what the system must change and how we will check it.
- 03
Prototype
We build a working prototype of the key scenario to test the idea on real data rather than on polished screens.
- 04
Pilot
We run the system in your real environment with agreed outcome criteria and a deadline. After the pilot we decide together whether to go further.
- 05
Launch and growth
We bring it to daily use: reliability, access rights, links to other software, documentation, support. Then we develop it based on user feedback.
Related case studies
Systems where we have already done this kind of work.
- Placeholder photo
Placeholder photoPrototypeProduct: TermoHubpolymer products manufacturingManufacturing tracking
Shop-floor tracking of finished goods: scan at the station, build the shipment in the app, keep working with no network.
Technology in these case studies
- Telegram Bot
- Telegram Mini App
- Strapi
- PostgreSQL
- Socket.IO
Questions about this service
Does the system calculate stock levels?
It can, if your process needs it. In our published case studies tracking is built on issues and dispatches with a person responsible; how to calculate stock levels in your case we decide during discovery.
Do staff need to install a separate app?
Not necessarily. In the café, stock issues go through a Telegram Mini App — no separate app; at the plant, through a mobile app with scanning.
What if there is no signal in the warehouse?
Operations are stored on the phone and sent as soon as the network is back; none is counted twice.
More in “ERP”
- CRM and salesCustomers, enquiries and orders in one system — with statuses, history and accounts for customers and partners.
- Finance and pricingThe system calculates prices, rates, limits and payments by your rules — and your manager changes those rules.
- Production trackingMovement of products between work areas, the item's route and dispatch are visible at once — without paper sheets.
- Staff and working timeShift rotas, check-ins from the phone, reminders and attendance reports — managers see who is on shift right now.
- Documents and reportsThe system prepares and sends spreadsheets, PDFs, labels and reports itself, and documents don't get lost in email.
Have a project with no ready-made solution?
Describe it in a few sentences: how things work today and what gets in the way. We reply by email with questions on the next business day.
Get in touch